The recent times, a few months to be precise, has seen companies & employees go hand-in-hand with adjusting to a new office culture, the culture of working from home. This has allowed the workflow in certain organizations to not get affected while also successfully practicing the social distancing norms.
Technology has played a major role in letting us work from home with ease. There are various benefits of technology & recent software for people working from home. Some of these are listed below:
Basis of Communication
While working in an organization or a team, communicating with your team members/colleagues and seniors is very important. Communication is what forms the base of an office environment. Multiple software like zoom, google hangouts & Microsoft Team help you create integrated workplace chatrooms, video conferences & come with other features aimed specifically at providing seamless communication among the employees of a company.
Brainstorming with the Group
Brainstorming sessions are a regular part of any creative office team. These are what help you get with the flow of ideas & keeps your team in the ideation square. These are also crucial for acquiring the roles each team member plays in a particular project facilitating the workflow for the employees and the managers. Softwares like Bitrix & Slack are notable software used by firms globally for these tasks. They allow you to compare notes, ask questions & promote idea sharing in an organized way leading to a productive brainstorming session.
An Organised Structure
Technology has made us skip a lot of system work & made things easier for us to organize. Applications like Trello, Workzone & TeamWork, etc. have made it fairly easy for us to maintain our workflow, be it for ourselves or the entire team. These are really helpful in keeping track of all the process taking place in a project & like poker sequence, keep your work in sequential to keep it readily available
Sharing files easily & quickly:
Technology has made things so fast & simple. There was a time when files had to be hand-written and maintained, then printers & fax were introduced which made life easier then. But this digital revolution has brought upon such a vast change. We no longer need to keep physical copies of files. Dropbox, Google Docs & Microsoft’s One Drive have provided the users with safe, abundant & fast data transfer techniques. You can create any kind of file & send them instantly to any part of the world. As normal as it might sound to you right now, it is all result of years of technological advancements.
One disadvantage of working from home is the lack of personal availability and face to face meetings with clients or colleagues. Skype, Zoom, and several other video conferencing applications are a great alternative to it though. Meeting with clients virtually & discussing important matters over a video call is the closest alternative to a real-life meet-up. And looking at the current situation of the world, it is the safest option as well.
Accountability on the basis of time:
Just like certain card games online are clocked so there is no blocking due to poor connectivity or user inactiveness, an organization needs you to be efficient with your time and provide accountability for the same. Harvest & Toggl are examples of time management applications that let you keep an idea of how much time is being taken on what work & help you manage your schedule accordingly.
Working from home is a culture that is prominently being followed by various organizations these days & the practice for working from home is here to stay even after normalcy return to life. So get used to the new working culture & make use of technology to ease things for yourself & better management of your work.